Finance Archivist Intern, WCA Regional Office, Dakar, Senegal

Job Title:

Finance Archivist Intern

Company/Organisation:

Save the Children International

Location:

Dakar, Senegal

Job Description and Responsibilities:

The Finance Department of the WCA Regional Office is responsible for ensuring transparent, compliant, and efficient financial management in line with Save the Children International's policies and procedures. As part of the office relocation, the Finance team must organize, secure, and update all financial archives to ensure business continuity and compliance with internal and external audit requirements.

As part of the relocation of the Regional Office, Save the Children is recruiting interns to support the physical and electronic archiving of financial documents. The intern will contribute to organizing, structuring, and securing financial archives to ensure accessibility, compliance, and integrity of records. This role is essential to support the office move and to ensure readiness for future audits and compliance reviews.

Principal Accountabilities:

• Archiving:
• Collect and control existing physical and electronic archives within Finance.
• Maintain filing of monthly accounting vouchers, journals, spreadsheets, and other finance documents.
• The Intern will be responsible for assisting the Finance Team of the Regional Office in archiving, documentation management and archives management.
• The Intern will also be responsible for the verification, codification, classification and search of documents and all other activities concerning the management of archives and documentation.
• Including electronic filing of Rental Agreements, Consultancy Agreements, and any other type of parts to be filed and archived.
• Physical/electronic archiving and classification of the documentation present and not yet archived
• Inventory and codify the content of archived documents by developing research or codification instruments to facilitate physical and electronic archiving.
• Preserve and protect archived documents for dissemination in due course

Requirements/Qualifications:

Experience and Skills:

Essential

• Experience in administrative archiving from 0 to 6 months mandatory.
• Fluency in spoken and written French; English is an asset.
• Have knowledges on computer tools (word, excel, database, SharePoint, network, internet, outlook, etc... any other important software in the framework of the work of NGOs).
• Be available and motivated to work with Save the Children.
• Be able to work in project mode and be professional.
• Ability to manage stress and to work under difficult conditions.
• Organizational skills, teamwork skills, empathy, and flexibility.

Education and Qualifications:

Essential

• Undergraduate degree or BTS-level studies in finance, accounting, records management, administration, or related field.
• Basic understanding of document management or strong willingness to learn.

Desirable

• Training in archiving or records/document management.
• Previous internship or volunteer experience with an NGO.

How to Apply:

Please attach a copy of your CV and cover letter with your application. A full copy of the role profile can be found at SCI Careers. Applications will be reviewed on a rolling basis and the job advert may be closed earlier than advertised subject to the volume of suitable applicants. Please submit your application at your earliest convenience to avoid disappointment.

Contract Details:

• Contract Length: 2 months
• Contract Type: Internship